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On this page
  • πŸ” Privacy Policy
  • πŸ“˜ 1. Overview
  • πŸ“Š 2. Data We Collect
  • πŸ” 3. How We Use Your Data
  • 🧊 4. Data Retention
  • ❌ 5. What We Don’t Collect
  • πŸ›‘οΈ 6. How We Secure Your Data
  • 🧾 7. Third-Party Services
  • πŸ‘₯ 8. User Rights
  • πŸ“¬ 9. Contact Us
  • πŸ” 10. Updates to This Policy
  • βœ… Final Notes

Privacy Policy

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Last updated 1 month ago

πŸ” Privacy Policy

Welcome to VanGuard, an all-purpose Discord bot committed to respecting and protecting your privacy. This Privacy Policy explains what data we collect, how we use it, and your rights regarding your information while using VanGuard ("the Bot").

By using VanGuard, you agree to the collection and use of information in accordance with this policy. If you do not agree with any part of this Privacy Policy, please refrain from using the Bot.

Last Updated: April 6, 2025


πŸ“˜ 1. Overview

VanGuard only collects minimal, non-sensitive data necessary to provide core functionalities such as moderation, verification, and server customization. We do not sell, trade, or share your data with third parties.

We strictly follow Discord's and .


πŸ“Š 2. Data We Collect

VanGuard collects the following types of data:

🧾 Server Data

  • Server ID

  • Server name

  • Server configuration settings (e.g., moderation rules, logging preferences)

πŸ‘€ User Data

  • User ID

  • Roles and permissions

  • Verification status

  • Timeout and moderation records (e.g., mutes, bans, warnings)

πŸ“ Channel & Role Metadata

  • Channel IDs used for logging or verification

  • Role IDs used for automatic roles, muting, or verification

πŸ“ˆ Command Usage

  • Slash command invocations (command names and timestamps)

  • Error logs (for debugging and improvement)

❗ Note: We do not collect or store message content or DMs unless explicitly required by a feature like /suggest, which is still anonymized and secured.


πŸ” 3. How We Use Your Data

VanGuard uses collected data to:

  • Deliver bot features such as moderation, role management, and verification

  • Improve performance and functionality

  • Debug issues and monitor errors

  • Maintain user safety by logging moderation actions

  • Remember server configurations between restarts or updates

We use this data exclusively to operate and improve VanGuard. We never use your data for advertising, profiling, or tracking across servers.


🧊 4. Data Retention

We retain necessary data for as long as the bot is active in your server. If VanGuard is removed from a server, associated server-specific data is queued for deletion within 30 days.

You can request immediate deletion of your server's data by contacting us (see Section 9).


❌ 5. What We Don’t Collect

To ensure transparency, here’s a list of what VanGuard does NOT collect:

  • Message content (unless required by a feature and opt-in)

  • Direct Messages

  • IP addresses

  • Email addresses

  • Device identifiers or geolocation

  • Personal identifying information (PII)

  • Payment information (VanGuard is 100% free for now.)


πŸ›‘οΈ 6. How We Secure Your Data

Security is a top priority. We use:

  • Secure servers and encrypted storage

  • Access restrictions (only trusted developers can access the database)

  • Rate limiting and verification systems to prevent abuse

We are constantly working to upgrade our systems and protect data from unauthorized access or misuse.


🧾 7. Third-Party Services

VanGuard may use the following third-party tools to operate:

  • Discord API (for bot interaction and server integration)

  • Database services (for storing configuration and moderation data)

  • Uptime monitoring tools (to ensure reliability)

  • Needed API'S ( VanGuard uses multiple 3rd party api keys to work and do its functionalitys, If you wish to know me you can ask us in our support server)

We ensure these services are secure and GDPR-compliant where applicable.

VanGuard does not use analytics tools like Google Analytics, cookies, or advertising trackers.


πŸ‘₯ 8. User Rights

You have the right to:

  • Request access to the data stored about your server or account

  • Request correction or deletion of incorrect or outdated data

  • Withdraw consent by removing the bot from your server

To make a request, contact us using the details below.


πŸ“¬ 9. Contact Us

If you have any questions, concerns, or requests about your privacy, please reach out to:

  • Email: bots.xie@gmail.com

We respond to all inquiries within 7 business days.


πŸ” 10. Updates to This Policy

We may update this Privacy Policy periodically. When we do:

  • The "Last Updated" date will change

We encourage you to review this policy regularly to stay informed about how we are protecting your data.


βœ… Final Notes

VanGuard was created with your privacy in mind. We promise to:

  • Stay transparent

  • Minimize data collection

  • Never monetize your data

By continuing to use VanGuard, you acknowledge and agree to this Privacy Policy.

Privacy is not a feature β€” it's a right. And we respect it.

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